1. Acceptance of These Terms
By submitting an inquiry, resume, or any other information through the Ideal Talent Group website (the “Site”), including through the team contact forms, you (“Candidate”) agree to these Terms & Conditions (“Terms”) in full. If you do not agree, do not submit your information.
These Terms constitute a binding agreement between you and Ideal Talent Group, LLC(“ITG,” “we,” or “us”), a Florida-based executive recruiting firm.
Eligibility. You must be at least 16 years old to submit information through this Site. By submitting, you represent that you are 16 or older. If you are submitting on behalf of an entity, you represent that you have authority to bind that entity to these Terms.
2. Information We Collect
When you contact a recruiter through the Site, we may collect:
- Your name, email address, and phone number
- Any message or information you voluntarily provide
- Your resume or curriculum vitae, if attached (PDF, DOC, or DOCX)
- Metadata associated with your submission (timestamp, IP address via Cloudflare, browser type)
You are responsible for the accuracy of the information you submit. Do not submit information on behalf of another person without their explicit consent.
3. How We Use Your Information
By submitting your information, you expressly authorize ITG to use it for:
- Recruiting and placement activities: evaluating your background and qualifications in connection with current and future job opportunities.
- Candidate communications: contacting you by email or phone to discuss your inquiry or relevant opportunities.
- Internal recordkeeping: maintaining records of candidate submissions, interactions, and placement history.
- Automated and AI-assisted processing: as described in Section 4 below.
- Sharing with employer clients: as described in Section 5 below.
We do not sell your personal information to third parties, use it for advertising, or share it outside the recruiting context described in these Terms.
4. AI and Automated Resume Processing
By submitting your resume, you grant ITG permission to use automated tools and artificial intelligence systems (“AI Tools”) to parse, analyze, and extract information from your resume. This may include, but is not limited to:
- Identifying and structuring your work history, education, skills, and credentials
- Comparing your background against active job requirements or candidate profiles
- Generating internal summaries or assessments to assist our recruiters
- Passing resume content to third-party AI services used by ITG for processing (subject to those providers’ data agreements with ITG)
AI-assisted assessments are used as a supplement to, not a replacement for, human recruiter judgment. No automated process alone determines whether you are presented to an employer client. All final placement decisions involve human review.
If you do not consent to AI processing of your resume, do not submit a resume attachment. You may still contact our recruiters through the form without attaching a resume.
6. Data Retention and Deletion
We retain candidate information, including submitted resumes, for up to two (2) years from the date of submission, or until you request deletion, whichever comes first. We may retain certain records longer where required by law or for legitimate business purposes (e.g., documenting a completed placement).
To request deletion of your information, email us at the address listed in Section 12 with the subject line “Data Deletion Request.” We will process your request within 30 days and confirm completion.
7. Security
ITG implements reasonable technical and organizational measures to protect your information, including encrypted transmission (TLS), server-side Cloudflare Turnstile verification to prevent automated submissions, and file-type validation on resume uploads. Resume attachments are transmitted directly via our email service provider and are not stored on public-facing servers.
No method of transmission or storage is 100% secure. By submitting your information, you acknowledge and accept this risk.
8. Third-Party Service Providers
ITG uses the following third-party services in connection with form submissions and data processing. Each is bound by its own privacy and data processing agreements:
- Resend (resend.com): email delivery service used to transmit form submissions and resume attachments to our recruiters.
- Cloudflare Turnstile (cloudflare.com): bot-detection CAPTCHA used to verify human submissions. Cloudflare processes your IP address and browser metadata as part of this verification.
We do not control the data practices of these providers beyond our contractual agreements with them. We select providers who maintain appropriate security standards.
9. Your Rights
You have the right to:
- Access: request a copy of the personal information ITG holds about you.
- Correction: request that inaccurate information be corrected.
- Deletion: request that your information be deleted (subject to Section 6).
- Withdraw consent: withdraw your consent to AI processing or client sharing at any time. Note that withdrawal does not affect processing already completed.
- Opt out of future contact: request to be removed from our active candidate database.
To exercise any of these rights, contact us using the information in Section 12.
10. Disclaimers
Submitting your information through this Site does not guarantee consideration for any position, an interview, or an employment offer. ITG makes no representations regarding the availability of specific opportunities or the suitability of any role for your background.
THE SITE AND ALL SERVICES ARE PROVIDED “AS IS” WITHOUT WARRANTY OF ANY KIND. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, ITG DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED.
IN NO EVENT SHALL ITG BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, OR CONSEQUENTIAL DAMAGES ARISING FROM YOUR USE OF THIS SITE OR YOUR SUBMISSION OF INFORMATION THROUGH IT.
11. Governing Law and Dispute Resolution
These Terms are governed by the laws of the State of Florida, without regard to its conflict-of-law provisions. Any dispute arising from these Terms shall be resolved exclusively in the state or federal courts located in Hillsborough County, Florida, and you consent to personal jurisdiction in those courts.
Notice and opportunity to cure. Before initiating any formal proceeding, you agree to first send a written notice of the dispute to legal@idealtalentgroup.com describing the nature of the claim and the relief sought, and to give ITG sixty (60) days to attempt to resolve the dispute in good faith.
Severability. If any provision of these Terms is held invalid or unenforceable by a court of competent jurisdiction, that provision will be modified to the minimum extent necessary to make it enforceable, and the remaining provisions will continue in full force and effect.
No waiver. ITG’s failure to enforce any right or provision of these Terms is not a waiver of that right or provision.
Entire agreement. These Terms, together with our Privacy Policy, constitute the entire agreement between you and ITG regarding your use of the Site and submission of information through it. They supersede any prior agreements between you and ITG on the same subject matter.
Updates. ITG may update these Terms at any time. The effective date at the top of this page reflects the most recent revision. For material changes, the updated Terms apply only to information submitted after the change. Continued use of the Site after changes are posted constitutes acceptance of the updated Terms.
12. Contact
For privacy-related requests (access, correction, deletion, opt-out of AI processing, or withdrawal of consent), email privacy@idealtalentgroup.com. For legal notices, disputes, or questions about these Terms, email legal@idealtalentgroup.com.