PLEASE READ THESE TERMS CAREFULLY.
Section 17 contains a binding arbitration agreement and a class action waiver. They affect how disputes between you and ITG are resolved and require most disputes to be handled by individual arbitration rather than in court or before a jury. You may opt out of arbitration within 30 days as described in Section 17.
1. Acceptance of These Terms
By accessing or using the Ideal Talent Group website (the “Site”), or by submitting an inquiry, resume, contact form, or any other information through it, you (“you” or “User”) agree to these Terms & Conditions (“Terms”) in full. If you do not agree, do not use the Site or submit information through it.
These Terms form a binding agreement between you and Ideal Talent Group, LLC(“ITG,” “we,” “us,” or “our”), a Florida-based recruiting and staffing firm. They apply whether you are a candidate, an employer or client representative, or a visitor.
Eligibility. You must be at least 18 years old to use this Site or submit information through it, and by doing so you represent that you are. If you submit information on behalf of another person or an entity, you represent that you are authorized to do so and to bind that person or entity to these Terms.
Changes. We may update these Terms from time to time. The effective date above reflects the most recent revision, and your continued use of the Site after changes are posted means you accept the updated Terms.
2. The Services
ITG is a recruiting and staffing firm. Through the Site we describe our services and let candidates and employers contact us (the “Services”).
ITG does not guarantee employment, placement, interviews, candidate availability, response times, or any particular outcome. Unless a separate written agreement says otherwise, ITG is not the employer of candidates it presents or places. Engagements with employer clients are governed by separate written agreements, which control over these Terms to the extent they conflict for that engagement.
3. Information We Collect
When you contact us or use the Site, we may collect:
- Your name, email address, phone number, and (for employers) company and role details
- Any message or information you voluntarily provide
- Your resume or curriculum vitae, if attached (PDF, DOC, or DOCX)
- Metadata associated with your submission (timestamp, IP address via Cloudflare, browser type)
Our Privacy Policy describes in detail what we collect and how we handle it. You are responsible for the accuracy of what you submit, and you must not submit another person’s information without their explicit consent.
4. How We Use Your Information
By submitting your information, you expressly authorize ITG to use it for:
- Recruiting and placement activities: evaluating your background and qualifications, or your hiring needs, in connection with current and future opportunities.
- Communications: contacting you by email, phone, or text message as described in Section 6.
- Internal recordkeeping: maintaining records of submissions, interactions, and placement history.
- Automated and AI-assisted processing: as described in Section 5.
- Sharing with employer clients: as described in Section 7.
We do not sell your personal information for money. See our Privacy Policy for how we treat any “sharing” for cross-context advertising and how to opt out.
5. AI and Automated Processing
By submitting your resume or information, you grant ITG permission to use automated tools and artificial intelligence systems (“AI Tools”) to parse, analyze, and extract information from your submission. This may include, but is not limited to:
- Identifying and structuring your work history, education, skills, and credentials
- Comparing your background against active job requirements or candidate profiles
- Generating internal summaries or assessments to assist our recruiters
- Passing submission content to third-party AI services used by ITG for processing (subject to those providers’ data agreements with ITG)
AI-assisted assessments are used as a supplement to, not a replacement for, human recruiter judgment. No automated process alone determines whether you are presented to an employer client. All final placement decisions involve human review.
If you do not consent to AI processing of your resume, do not submit a resume attachment. You may still contact our recruiters through the form without attaching a resume.
Jurisdiction-specific AI-in-employment notices
Several jurisdictions impose specific obligations on employers and employment agencies that use automated tools as part of hiring decisions. Where these apply to a given engagement, we comply and provide the additional notices the law requires:
- New York City — Automated Employment Decision Tools (AEDT) Law:for searches that would substantially assist an employment decision for a position based in NYC, we use only AEDT vendors that have completed the required annual independent bias audit, and we provide each candidate with the law’s required notice before any AEDT is used to evaluate them.
- EEOC Uniform Guidelines on Employee Selection Procedures: our use of any automated selection or ranking tool is reviewed against Title VII disparate-impact obligations. We do not present candidates filtered solely by an automated tool we have not validated for adverse impact in the relevant role family.
- Colorado AI legislation (Senate Bill 24-205 as amended by Senate Bill 26-189): Colorado’s AI deployer obligations for high-risk consequential decisions are currently expected to take effect January 1, 2027 (the original effective date has been delayed and the statute partially rewritten). We are tracking the final framework and will update our impact assessments and deployer disclosures before the revised effective date.
- European Union Artificial Intelligence Act (Regulation (EU) 2024/1689, Annex III §4 — Employment, workers management, and access to self-employment):high-risk-system obligations applicable to AI used in “recruitment or selection of natural persons … to analyse and filter job applications [and] evaluate candidates” enter into force on August 2, 2026. Where our AI-assisted résumé tools are used to evaluate EU-based candidates, we operate as a “deployer” of a high-risk AI system under Article 26, maintain human oversight per Article 14, retain operational logs per Article 19, and honor candidate explanation requests under Article 86.
- Illinois Artificial Intelligence Video Interview Act:we do not administer AI-analyzed video interviews. If a client requests one for an Illinois placement, we obtain the candidate’s written consent and provide the statutory notice before participation.
- Texas Responsible AI Governance Act (House Bill 1709, effective January 1, 2026):for Texas-based candidates whose applications are evaluated by AI-assisted résumé tools, we operate as a “deployer” as defined in the statute and comply with the applicable transparency, consequential-decision documentation, and consumer-rights provisions.
- California, Maryland, and other state employment AI rules:as additional state laws come into force, our recruiters are briefed on the disclosures and consents each engagement requires based on the candidate’s and employer’s locations.
You may at any time request a copy of the categories of automated tools used in your evaluation, request human review of any automated assessment, or withdraw your AI processing consent for future engagements. Contact privacy@idealtalentgroup.com with these requests. AI outputs are provided without warranty as described in Section 14.
6. Calls, Texts, and Electronic Communications (Your Consent)
By providing your phone number and submitting a form, clicking “Continue,” or otherwise contacting us, you give your prior express consentfor ITG and those acting on its behalf to contact you at the number and email you provide — including by live agent, automatic telephone dialing system or other automated technology, prerecorded or artificial voice, and SMS/MMS text message — about your inquiry, recruiting and placement, and relevant opportunities and updates.
- Consent is not a condition of any service or placement. You can also reach us by phone or email instead.
- Message and data rates may apply, and message frequency varies based on your interactions with us.
- Opting out: reply STOP to any text to cancel, or HELP for help. You may also opt out of calls or texts at any time by telling us during a call or by emailing privacy@idealtalentgroup.com. We honor opt-out requests made by any reasonable method and process them promptly.
- Opting out of marketing messages may not stop transactional or relationship messages reasonably necessary to respond to a request you made (for example, replying to your specific inquiry).
- Mobile carriers are not liable for delayed or undelivered messages.
- We record the date, time, and source of your consent.
You also consent to receive communications from us electronically (by email and on-site notices), and you agree that electronic communications satisfy any legal requirement that a communication be in writing. You may withdraw consent to non-essential electronic communications as described above.
8. Data Retention and Deletion
We retain submitted information, including resumes, for up to two (2) years from the date of submission, or until you request deletion, whichever comes first. We may retain certain records longer where required by law or for legitimate business purposes (e.g., documenting a completed placement or maintaining records of consent and opt-outs).
To request deletion of your information, email us at the address listed in Section 20 with the subject line “Data Deletion Request.” We will process your request within 30 days and confirm completion.
9. Security
ITG implements reasonable technical and organizational measures to protect your information, including encrypted transmission (TLS), server-side Cloudflare Turnstile verification to prevent automated submissions, and file-type validation on resume uploads. Resume attachments are transmitted directly via our email service provider and are not stored on public-facing servers.
No method of transmission or storage is 100% secure. By submitting your information, you acknowledge and accept this risk.
10. Third-Party Service Providers
ITG uses third-party services in connection with form submissions and data processing. Each is bound by its own privacy and data-processing terms, and our Privacy Policy lists them in detail. They include, for example:
- Resend (resend.com): email delivery used to transmit form submissions and resume attachments to our recruiters.
- Cloudflare (cloudflare.com): hosting, security, and the Turnstile bot-detection check, which processes your IP address and browser metadata to verify human submissions.
We do not control the data practices of these providers beyond our contractual agreements with them, and we select providers who maintain appropriate security standards.
11. Acceptable Use
You agree not to:
- submit false, misleading, or fraudulent information, or impersonate any person or entity;
- submit another person’s information without their authorization;
- upload malware or attempt to gain unauthorized access to the Site, its data, or its systems;
- scrape, harvest, or use automated means to access the Site, except standard search-engine indexing;
- interfere with the operation or security of the Site, including its Turnstile and rate-limiting features;
- use the Site for any unlawful purpose or in violation of these Terms; or
- use any content or data from the Site to build or operate a competing service.
We may suspend, restrict, or terminate your access to the Site at any time, without notice, for conduct we reasonably believe violates these Terms or harms ITG, other users, or third parties.
12. Intellectual Property
The Site and its content — including text, design, layout, graphics, logos, and software — are owned by ITG or its licensors and are protected by intellectual-property laws. “Ideal Talent Group” and the ITG logo are marks of ITG. You may view and use the Site for its intended personal or internal business purpose only; you may not copy, reproduce, distribute, modify, frame, or create derivative works from the Site without our prior written permission.
You retain ownership of the information you submit. You grant ITG a non-exclusive, worldwide, royalty-free license to use, store, and process that information as described in these Terms and our Privacy Policy.
13. Your Rights
Subject to applicable law, you have the right to:
- Access: request a copy of the personal information ITG holds about you.
- Correction: request that inaccurate information be corrected.
- Deletion: request that your information be deleted (subject to Section 8).
- Withdraw consent: withdraw your consent to AI processing, client sharing, or calls/texts at any time. Withdrawal does not affect processing already completed.
- Opt out of future contact: request to be removed from our active database.
Our Privacy Policy describes additional state-specific rights and how to exercise them. To make a request, use the contact details in Section 20.
14. Disclaimers; No Guarantee; No Professional Advice
Submitting information through this Site does not guarantee consideration for any position, an interview, an employment offer, or a successful hire. ITG makes no representations regarding the availability of specific opportunities or candidates, or the suitability of any role or candidate for any background.
THE SITE AND ALL SERVICES ARE PROVIDED “AS IS” AND “AS AVAILABLE” WITHOUT WARRANTY OF ANY KIND. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, ITG DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-INFRINGEMENT, AND ANY WARRANTY THAT THE SITE WILL BE UNINTERRUPTED, SECURE, OR ERROR-FREE.
- No professional advice. Content on the Site is general information only and is not legal, financial, tax, or career advice. Do not rely on it as a substitute for professional advice.
- AI outputs. AI-assisted tools may produce incomplete or inaccurate results. We do not warrant the accuracy of AI-generated summaries or assessments, which are always subject to human review.
- Third-party content and links. We are not responsible for third-party websites, content, or services referenced from the Site.
15. Limitation of Liability
TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW:
(a) ITG and its members, owners, officers, employees, contractors, and agents (the “ITG Parties”) WILL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, EXEMPLARY, OR PUNITIVE DAMAGES, OR FOR ANY LOSS OF PROFITS, REVENUE, DATA, GOODWILL, EMPLOYMENT, BUSINESS OPPORTUNITY, OR REPUTATION, ARISING OUT OF OR RELATING TO THE SITE, THE SERVICES, OR THESE TERMS, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES, AND REGARDLESS OF THE THEORY OF LIABILITY.
(b) THE ITG PARTIES’ TOTAL AGGREGATE LIABILITY FOR ALL CLAIMS ARISING OUT OF OR RELATING TO THE SITE, THE SERVICES, OR THESE TERMS WILL NOT EXCEED THE GREATER OF (i) ONE HUNDRED U.S. DOLLARS (US $100) OR (ii) THE TOTAL AMOUNT YOU PAID ITG, IF ANY, IN THE TWELVE (12) MONTHS BEFORE THE EVENT GIVING RISE TO THE CLAIM.
(c) These limitations are an essential part of the agreement between you and ITG. Some jurisdictions do not allow certain exclusions or limitations, so some of the above may not apply to you, and nothing in these Terms limits liability that cannot be limited by law (such as liability for gross negligence, willful misconduct, or fraud where non-waivable).
16. Indemnification
You agree to indemnify, defend, and hold harmless the ITG Parties from and against any claims, damages, losses, liabilities, judgments, and expenses (including reasonable attorneys’ fees and costs) arising out of or related to: (a) your use of the Site or Services; (b) information you submit, including any claim that it infringes a third party’s rights or that you submitted another person’s information without authorization; (c) your violation of these Terms; or (d) your violation of any law or the rights of any third party.
17. Binding Arbitration; Class Action Waiver; Jury Trial Waiver
PLEASE READ THIS SECTION CAREFULLY. IT REQUIRES MOST DISPUTES TO BE RESOLVED BY BINDING INDIVIDUAL ARBITRATION AND WAIVES YOUR RIGHTS TO A JURY TRIAL AND TO PARTICIPATE IN CLASS OR REPRESENTATIVE ACTIONS.
(a) Agreement to arbitrate.You and ITG agree that any dispute, claim, or controversy arising out of or relating to these Terms, the Site, the Services, or your information (a “Dispute”) will be resolved by binding arbitration on an individual basis, except as stated below. This agreement to arbitrate is governed by the Federal Arbitration Act (FAA).
(b) Informal resolution first. Before starting arbitration, you agree to first send the written notice described in Section 18 and to give ITG sixty (60) days to resolve the Dispute in good faith.
(c) Arbitration procedure. The arbitration will be administered by the American Arbitration Association (AAA) under its Consumer Arbitration Rules (and its Mass Arbitration Supplementary Rules where applicable), as modified by these Terms. A single neutral arbitrator will decide the Dispute. The arbitration may be conducted by document submission, telephone, or videoconference unless the arbitrator orders an in-person hearing, which, if held, will take place in Hillsborough County, Florida, or another mutually agreed location. The arbitrator’s award may be entered as a judgment in any court of competent jurisdiction.
(d) Class action and representative waiver. YOU AND ITG AGREE THAT EACH MAY BRING CLAIMS AGAINST THE OTHER ONLY IN AN INDIVIDUAL CAPACITY, AND NOT AS A PLAINTIFF OR CLASS MEMBER IN ANY PURPORTED CLASS, COLLECTIVE, CONSOLIDATED, OR REPRESENTATIVE PROCEEDING. The arbitrator may not consolidate more than one person’s claims and may not preside over any class or representative proceeding.
(e) Jury trial waiver. To the extent any Dispute is permitted to proceed in court, YOU AND ITG EACH WAIVE ANY RIGHT TO A TRIAL BY JURY.
(f) Exceptions. Either party may (i) bring an individual claim in small-claims court if it qualifies, and (ii) seek injunctive or other equitable relief in court to protect its intellectual property or confidential information. Nothing in these Terms prevents either party from reporting concerns to, or seeking relief from, a government agency.
(g) Mass arbitration.If 25 or more similar Demands for arbitration are filed by or with the assistance or coordination of the same or coordinated counsel, the AAA Mass Arbitration Supplementary Rules and any applicable batching procedures will apply, and the parties will cooperate with the AAA’s process for those Demands.
(h) 30-day right to opt out. You may opt out of this Section 17 within thirty (30) days after first accepting these Terms by emailing legal@idealtalentgroup.com with your name and a clear statement that you opt out of arbitration. Opting out affects only this Section 17; the rest of these Terms still apply.
(i) Severability. If the class-action waiver in paragraph (d) is found unenforceable as to a particular claim or request for relief, that claim or request will proceed in court (and not in class arbitration), while all other claims proceed in arbitration. If any other part of this Section 17 is found unenforceable, it will be severed and the remainder will continue to apply.
(j) Survival. This Section 17 survives termination of these Terms and the end of your use of the Site.
18. Governing Law and Venue
These Terms are governed by the laws of the State of Florida, without regard to its conflict-of-law provisions, except that the FAA governs Section 17.
Notice of dispute. Before initiating arbitration or any permitted court proceeding, you agree to first send a written notice of the dispute to legal@idealtalentgroup.com describing the nature of the claim and the relief sought, and to give ITG sixty (60) days to attempt to resolve it in good faith.
Venue for non-arbitrable matters. For any Dispute that is not subject to arbitration (for example, small-claims matters or requests for injunctive relief), you agree to the exclusive jurisdiction and venue of the state and federal courts located in Hillsborough County, Florida, and you consent to personal jurisdiction there.
19. General Provisions
Severability. If any provision of these Terms is held invalid or unenforceable, it will be modified to the minimum extent necessary to make it enforceable, and the remaining provisions will continue in full force and effect.
No waiver. Our failure to enforce any right or provision of these Terms is not a waiver of that right or provision.
Assignment. You may not assign or transfer these Terms without our prior written consent. ITG may assign these Terms, including in connection with a merger, acquisition, or sale of assets.
Force majeure. ITG is not liable for any failure or delay caused by events beyond its reasonable control, including acts of God, outages, labor disputes, or third-party service failures.
Entire agreement. These Terms, together with our Privacy Policy, constitute the entire agreement between you and ITG regarding your use of the Site, and supersede any prior agreements on the same subject matter. Separate written engagement agreements with employer clients control for those engagements to the extent they conflict.
Updates. ITG may update these Terms at any time. The effective date at the top of this page reflects the most recent revision. For material changes, the updated Terms apply to use of the Site and submissions after the change. Continued use of the Site after changes are posted constitutes acceptance of the updated Terms.
20. Contact
For privacy-related requests (access, correction, deletion, opt-out of AI processing, calls/texts, or withdrawal of consent), email privacy@idealtalentgroup.com. For legal notices, disputes, or questions about these Terms, email legal@idealtalentgroup.com.